Paying Tuition

Waubonsee accepts:

• Cash
• Check*
• Money Orders
• Credit Card (Visa, Master Card, Discover, American Express)
• Debit Card
• International Payments through TransferMate

Payments can be made online through the Student Account Suite by logging in to mywcc.waubonsee.edu/pay and clicking Make Payment/View Account Detail. 

Authorized Users
Once access is provided, go to the Student Account Suite for Authorized Users and login with your username and password.  

Note: Authorized Parties (parents, spouses, legal guardians, etc.) who would like access to view billing statements and make payments, will need authorized access provided by the student through their Student Account Suite. Authorized parties are sent an email once access is granted with instructions. 
 

Our friendly staff is available to take payments in-person at all four campuses:

• Sugar Grove - Student Center, 2nd Floor, Student Accounts and Cashier Office
• Aurora Downtown - 1st Floor, Student Services/Registration
• Aurora Fox Valley - 2nd Floor, Student Services/Registration
• Plano - 1st Floor, Student Services/Registration

Send payment to:

Waubonsee Community College 
ATTN: Student Accounts and Cashier Office
Route 47 at Waubonsee Drive
Sugar Grove, IL 60554-9454

• Write your X-number in the memo line of the check
• Payment must arrive within one week of registration

Authorized Users (parents, spouses, legal guardians, etc.) who would like access to view billing statements and make payments, will need authorized access provided by the student through their Student Account Suite. Authorized users are sent an email once access is granted with instructions.

Once access is provided, go to the Student Account Suite for Authorized Users and login with your username and password.   If you are having difficulty signing in, please contact the Student Accounts and Cashier Office for assistance. 

Your student account is the place for paying your tuition and fees online. Waubonsee has teamed up with TransferMate to provide a streamlined and secure payment method through your student account that also reduces bank fees and improves your payment experience. With TransferMate, students can pay tuition and fees in their local currency from nearly any country.

What are the benefits?

• Accurate currency conversions
• Competitive exchange rates
• Faster payment posting to your student account
• Exceptional customer service

Get started by logging into your Student Account Suite.  Watch this video for a quick demo, or download step-by-step instructions.

Waubonsee does not allow overpayments. If you transfer more funds than what is due on the student account, we may return the total or overpayment amount to the originating bank. Students may opt to keep the credit on their student account to cover future charges. Overpayments will not be refunded to the student.

Payment Plans are available to students who are not paying in full or using a verified source. 

• The earlier you register, the smaller your payments!
• A nonrefundable $25 set-up fee is charged for each semester you enroll in a payment plan
• A late payment fee will be added to your balance for any payment not made by the due date, which is why we encourage you to choose automatic payments!
• You don’t pay any interest in any plan
• Our plans help you stay on track to pay your balance off in time to register for the next semester
• You can get complete details (including specific down payment/installment amounts) and enroll in a plan through the Student Account Suite

You can choose from two payment plans - the Chief's Payment Plan and the Deferred Payment Plan. 

Chief's Payment Plan
Chief's payment plans require a minimum of $200 in tuition and fees after the downpayment to enroll. The plan names represent how many installment payments are included.

Deferred Payment Plan
This plan is unique in that it requires automatic scheduled payments, which are charged to a bank account or debit/credit card on the due dates and is designed for a specific type of student. It should be used by those students waiting on a verified source to come through (financial aid, scholarships, veterans' benefits, or employer/third party) or college savings plan. 

Chief's Payment Plans

Deferred Plans*

*Only the Deferred payment plan requires automatic payments.  A bank account or credit/debit card is required for automatic payments.

When tuition and fees are being paid for by another organization or entity, that organization or entity is referred to as a verified source. Click on some of the more common verified sources for additional information. 

• If your verified source cannot be applied to your account by the payment arrangement date, you may want to enroll in the Deferred Payment Plan while you wait for funds to come through.
• If your verified source(s) does not cover your entire balance, you are responsible for the remainder.

This encompasses standard federal and/or state financial aid, including grants and loans. Financial aid awarded and accepted by the payment arrangement due date will hold your classes. Financial aid not awarded and accepted by the payment arrangement due date requires the student to enroll in a payment plan, with the Deferred Payment Plan designed for this instance. To check your award and acceptance status, login to mywcc.

Coordinate with the Financial Aid Office prior to registration to ensure that scholarships or grants are applied.  If you have not officially accepted your financial aid award through mywcc prior to registration, you will be required to sign up for a payment plan to hold your course(s).

Waubonsee Scholarships
Waubonsee Gustafson and/or Waubonsee Foundation scholarships, once awarded, will hold your course(s).

Non-Waubonsee/Private Scholarships
Private scholarship payments must be applied to student accounts by the payment arrangement due date to hold your course(s).

It is recommended that students sign up for the Deferred Payment Plan as you wait for the funds to come through.

Visit Veteran and Military Services for more information on how to use your benefit at the college. 

Continuing students are required to complete the VECR every semester, prior to registration listing you approved program.  The college will not impose a penalty or require the beneficiary to borrow additional funds to pay their balance before benefits have been received. The student is responsible for any balance not covered by the benefit at 100%.  

If a student’s employer or a third party is paying for classes and should be billed directly, a letter from the company is required prior to the start of each semester. It can be mailed to the Student Accounts and Cashier Office, emailed to studentaccounts@waubonsee.edu, or faxed to (630) 966-4867.

Each employer/third party must include the following information on company letterhead, voucher, or other form of verification:

• Student's name
• Semester/term being covered
• Specific charges covered (e.g., tuition, fees, books)
• Any minimum/maximum amount OR a flat dollar rate per credit hour
• Employer/third party billing contact information 
• Signed and dated by the employer/third party official

Once Waubonsee receives an employer/third party’s intent to pay on behalf of a student, the student will be placed on a billing contract for that employer/third party and held in classes for that semester. 

Note: The Student Accounts and Cashier Office processes all employer/third party payments from students. Third parties/employers participating in our third-party billing program consist of employers, public agencies, or any other entity that agrees to assume financial responsibility for all or a portion of a student's educational costs. The employer/third party must agree to make payment regardless of the student's performance/completion of courses. Additionally, invoices are sent directly to the employer/third party after the student has started all their classes. 

If you are a recipient of a trust or participate in a 529 plan (other than College Illinois), it is your responsibility to contact the provider and request that they send a check to the college to pay for your tuition. The student is responsible for any charges that will not be covered by the trust or plan. 

Send payment to*:

Waubonsee Community College 
ATTN: Student Accounts and Cashier Office
Route 47 at Waubonsee Drive
Sugar Grove, IL 60554-9454

*Make sure your full name and X-number is provided with the check

Here are some examples of providers that Waubonsee receives checks from:

• Bright Directions
• Bright Start
• American Funds
• Florida Prepaid College Plan
• John Hancock Freedom 529

Note: Payment must arrive within one week of registration. You have the option of enrolling in a payment plan until the payment is received, with the Deferred Payment Plan designed for this instance. To see if funds have been applied to your account, log into the Student Account Suite the day after you register.

The College Illinois! Prepaid Tuition Program will pay tuition and mandatory/student fees based on your type of prepaid tuition plan. Mandatory fees are those fees required as a condition of enrollment for all students. 

For additional details, refer to College Illinois!

If you plan to use College Illinois! Prepaid Tuition Program, the Authorization to Bill form will need to be completed with the Financial Aid Office.  Please visit mywcc, Resources for Financial Aid and locate the College Illinois Authorization to Bill Form. 

Waubonsee cancels registration if students do not make one of the following payment arrangements within a week of registration:

• Make a payment in full (required if total charges are less than $200 or when a payment plan is no longer available)
• Enroll in a payment plan
• Have a verified source on their account

If your course begins before your payment arrangement due date and you do not plan to attend, you will not be dropped automatically. You will be held responsible for course fees unless you drop yourself from the course(s) by the last day to drop with refund.

Unpaid fees will prevent registration for the following semester. Check the Tuition Refunds page for Registration, Refund & Withdrawal due dates.

Waubonsee does not accept payment over the phone.

Enroll in a payment plan and pay a nonrefundable $25 set-up fee that is charged when enrolling in a payment plan.  Some payment plans require a down payment in addition to the set-up fee. 

Account statements are issued electronically on a monthly basis and are available in your Student Account Suite.  You are notified by email, that is sent to your student email or via test if opted in, each time a new statement has been issued.  To view your statements, select "My Account" at the top, then "Statements". 

Please note: It is your responsibility to update your address with the college. An inaccurate address (local, permanent, or billing) may prevent or delay your receipt of critical and often time-sensitive materials.

Please see Authorized Users info.

Some tuition, fees and other costs can be refunded under certain circumstances and/or within specific time frames. Visit the Tuition Refunds page for more information.

You can view your student account information online 24/7 via mywcc the Student Account Suite.  Click on "View Activity" on the main page to see a breakdown of charges and payments by semester. 

Please note: Although the Student Accounts and Cashier Office is responsible for maintaining the record of your student account and issuing account statements to you, it does not have the authority to make changes to the charges or awards on your account. The Student Accounts and Cashier Office can refer you to the appropriate office or department for your inquiry.

Your Waubonsee email account and mywcc are the best ways to stay up-to-date. 

SECURE AND CONVENIENT: Electronic refunds are deposited directly into your designated checking or savings account, securely and conveniently. If your electronic refund account is already set up in the Student Account Suite, check to make sure it is up-to-date. Once your electronic refund is processed, a confirmation email is sent to your Waubonsee student email account.

How To Set Up Electronic Refunds

• Log into mywcc.waubonsee.edu
• Click on the For Students button
• Click on Tuition, Payments & Financial Aid
• Click on Student Account Suite
• Click on the tab for Refunds
• Click on the button Set Up a New Account
• Fill out the form and save your account information, making sure your bank account numbers are correct.
• Any account changes or updates must be made by the enrolled Waubonsee student.
• Email confirmation will be sent once electronic refund account has been set up.

NOTE: 2-step verification may need to be set up.