
Supporting you when you serve
We understand that military service sometimes requires being away from class for extended periods of time. Should it be necessary for you to return to active duty, you can have confidence that we'll work with you to make sure you meet your service obligations and still achieve your academic ambitions.
Deployment Procedures
If you are called to active duty while enrolled at Waubonsee, you must present the official letter of notice for active duty to Waubonsee's Sr. Veterans Academic and Career Advisor.
Withdrawal Due to Call to Active Duty
The following procedures are for students who are enrolled in classes and who are members of the National Guard, Reserves, or active duty United States military that have been called to serve with their military units. Students may elect either option in this situation. Questions should be directed to the Financial Aid Office.

Financial Aid and VA Education Benefits
Students must contact the School Certifying Official in the Financial Aid Office to determine how their Federal Student Aid and military benefits could be affected due to their withdrawal. Things to keep in mind are:
The School Certifying Official will notify the U.S. Department of Veterans Affairs (VA) about withdrawals and last dates of attendance for students who are receiving federal benefits.
If the student withdraws from all classes in a term and had federal financial aid, the "Federal Return to Title IV Policy" applies.

Non-Attendance Due to Military Service
In accordance with Illinois Statute (330 ILCS 60/5.2), a service member enrolled in courses and unable, because of his or her military service, to attend classes on a particular day or days, has the right to be excused and to reschedule a course examination administered on the missed day or days.
Additionally, members of the National Guard and Reserve must be excused if their absence is due to required participation in a drill or other military obligation. Members must also be allowed to submit any missed assignments within a reasonable timeframe determined with the instructor. This is in accordance with Public Act 103-0871.
The student and instructor are to determine if the student will be able to successfully complete the course due to missed classes or if the student needs to withdrawal due to military service. A copy of military leave orders must be presented to each instructor prior to their absence(s). Successful completion of the course(s) remains the sole responsibility of the student.
If a student’s military service requires them to take a leave of absence (more than 30 consecutive days of active duty), the student should withdraw due to active military service. In accordance with the Higher Education Act 2008; Public Law (110-315), the service member is entitled to be readmitted in the next class or classes in their program after giving notice to reenroll.

Textbook Refunds
A full refund for textbooks shall be granted to those students who receive a full tuition refund when a Student Account Appeal has been approved based on military obligations. The textbooks must be returned to the bookstore in resaleable condition within 30 days of the appeal approval. If a student is unable to meet the 30-day deadline due to their military obligation, they should reach out to the director of Registration and Records/Registrar at (630) 466-2373.