Legal Notices/Consumer Information

Terms and Conditions
The purpose of Waubonsee Community College’s website is to provide information to the community. In the event that there is a discrepancy between information found on the official Waubonsee website and a printed publication, the information found within the printed publication will override any information found within the website.

Some of Waubonsee Community College’s Web pages contain links to Web pages maintained by third parties. The offering of these links does not mean that Waubonsee endorses or approves of the content found on these pages.

Annual Disclosure Report 
The Annual Disclosure Report (pdf) contains information on campus security measures, alcohol/drug policies and sanctions, and graduation rates. It meets the requirements of the Student Right to Know Act, the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, and the Drug-Free Schools and Communities Act.

Nondiscrimination Policy
Waubonsee Community College does not discriminate on the basis of race, color, religion, gender, sexual orientation, age, national origin, veteran’s status, marital status, disability or any other characteristic protected by law in its programs and activities.

For more information on the college’s nondiscrimination policies, contact the Executive Director of Human Resources at (630) 466-7900, ext. 2367; Waubonsee Community College, Route 47 at Waubonsee Drive, Sugar Grove, IL 60554-9454.

Academic Programs
Accredited by The Higher Learning Commission of the North Central Association of Colleges and Schools (NCA), Waubonsee offers a variety of educational programs and services, including transfer and career-oriented degrees and certificates. Prospective students needing help should contact the Admissions Office while currently enrolled students should contact the Dean for Students Office at (630) 466-7900, ext. 2349 or deanforstudents@waubonsee.edu

The Access Center for Students with Disabilities is also available to support students, and those individuals looking to transfer credits to Waubonsee should learn about the college's Transcript Evaluation Request Form (TERF) process.  

Cost Information
You can always view Waubonsee's current tuition and fees, or check out the annual cost of attendance. A net price calculator is also provided to help you better estimate the total costs of your education. Textbook prices for specific courses can be found via links in the online schedule. Financial aid is available in the form of grants, scholarships, loans and veterans' benefits. Be aware of the requirements and rules governing financial aid

Withdrawals and Refunds
For more information on policies governing class withdrawals, see page 73-74 of the Student Handbook and familiarize yourself with the college's refund dates and procedures. There is a special procedure for those students who withdraw due to active military service

Student Records
The Family Educational Rights and Privacy Act (FERPA) is a federal law that affords students certain rights with respect to their educational records. Visit our FERPA page for more detailed information.  

Title IX 
Waubonsee Community College adheres to the provisions outlined in Title IX of the 1972 Federal Education Amendment Act prohibiting sex discrimination and sexual harassment in all activities of the college. The Title IX coordinator is Michele Needham, Executive Director of Human Resources, (630) 466-7900, ext. 2367, mneedham@waubonsee.edu. The college's complete discrimination and harassment policy is included in the Student Handbook.

Voter Registration
To learn more about voting, to complete the voter registration process online or to download a registration form, visit the website of the Illinois State Board of Elections.

Copyright Policies and Penalties
Copyright infringement is the act of exercising, without permission or legal authority, one or more of the exclusive rights granted to the copyright owner under section 106 of the Copyright Act (Title 17 of the United States Code). These rights include the right to reproduce or distribute a copyrighted work. In the file-sharing context, downloading or uploading substantial parts of a copyrighted work without authority constitutes an infringement. 

Penalties for copyright infringement include civil and criminal penalties. In general, anyone found liable for civil copyright infringement may be ordered to pay either actual damages or “statutory” damages affixed at not less than $750 and not more than $30,000 per work infringed. For “willful” infringement, a court may award up to $150,000 per work infringed. A court can, in its discretion, also assess costs and attorneys’ fees. For details, see Title 17, United States Code, Sections 504, 505. Willful copyright infringement can also result in criminal penalties, including imprisonment of up to five years and fines of up to $250,000 per offense. For more information, please see the U.S. Copyright Office website or the Copyright Laws of the U.S. website.

Administrator and Faculty Salary and Benefits 
Per Public Act 096-0266, community members can access Waubonsee administrator and faculty salary and benefits information at the Illinois Community College Board (ICCB) website.

Freedom of Information Act Requests
View our full Freedom of Information Act Disclosure Statement (pdf).
To submit a FOIA request, please direct your request to Waubonsee Community College's FOIA officer:
David Quillen
Office of the Executive Vice President of Finance and Operations
Rt. 47 at Waubonsee Drive
Sugar Grove, IL 60554

Drug-Free Environment
In accordance with the Drug Free Schools and Communities Act and the Drug-Free Workplace Act, the college is committed to maintaining an environment that is free from the effects of drug and alcohol use. Students, employees and visitors are subject to local, state and federal laws. College policy prohibits the unlawful use, sale, distribution, manufacture and/or possession of legally controlled substances or the consumption of alcohol by persons on campus, in college vehicles or any other college-owned or leased facilities, or at college-sponsored activities. Students who violate this policy will be governed by the college's Code of Student Conduct and will be subject to disciplinary action up to and including suspension, expulsion and referral for prosecution. Employees who violate this policy will be subject to disciplinary action up to and including suspension, termination and referral for prosecution. 

The Annual Security and Disclosure Report (pdf) provides information on the health risks and criminal consequences of drug and alcohol abuse. This report also lists important information on where to get help and other resources for assistance. To further educate students and staff regarding the health risks and effects on the workplace and college environment of drug and alcohol abuse, the Office of Human Resources annually distributes additional information to all employees and Student Life hosts an annual Party Smart event. In addition, Waubonsee’s Counseling Centers provide both online and in-person resources and referrals while college employees can get help through the Employee Assistance Program (EAP). 

Concealed Carry Statement  
Waubonsee Community College enforces the Illinois Firearm Concealed Carry Act (“the Act”) to the fullest extent of the law. This Act prohibits the possession of concealed firearms or other weapons on all college campuses in addition to all college controlled classrooms, all college sponsored events and at events attended while on college business, whether on or off campus. Waubonsee Community College Campus Police Officers and other duly authorized law enforcement officers who are required to carry a firearm for the performance of his/her duties are exempt from this prohibition.

An exception to the Act allows an individual who is properly licensed to store firearms and/or ammunition within his/her personal vehicle as long as the firearms are unloaded and the firearms and ammunition are concealed in a case locked in the trunk of the vehicle or in a locked container in the vehicle, out of plain view, in compliance with the weapon storage requirements of the law.

Individuals who are in violation of the Act will be reported to law enforcement and may face criminal prosecution in accordance with the law. Employees who are in violation of the Act will also be subject to disciplinary action up to and including termination of employment, expulsion from the college and/or being barred from college property/events.

Questions and concerns should be directed to the Campus Police Department located in Dickson Center Room 165 on the Sugar Grove Campus or at (630) 466-2552. 

Medical Marijuana Statement
Waubonsee Community College is committed to establishing a healthy and safe learning and working environment within the parameters of existing state and federal law. The college complies with the Drug-Free Schools and Communities Act that prohibits the use, sale, distribution, manufacture and/or possession of drugs including controlled substances. While the use of medical marijuana (cannabis) is allowed in Illinois under the Compassionate Use of Medical Cannabis Pilot Program Act, no person shall use medical cannabis or possess any cannabis product while on any college property or while participating in any college sponsored programs or events, whether on or off campus.

Questions should be directed to the Office of Human Resources located in Building A Room 110 on the Sugar Grove Campus or at (630) 466-2718.

Compliance Officers:

Ethics Advisor
Michele Needham, Executive Director of Human Resources

Freedom of Information Act Officer
David Quillen, Executive Vice President of Finance and Operations (primary)
Darla Cardine, Assistant Vice President of Finance
Michele Needham

Information Security Officer
David Quillen

Open Meetings Acts Designee
Kim Caponi, Senior Executive to the President (primary)
Mary Baccheschi, Administrative Assistant to the President/Clerk of the Board

Section 504 Coordinator (for disability accommodations)
Michele Needham

Title IX
Michele Needham, Coordinator
Dr. Melinda James, Vice President of Student Development, Deputy Coordinator