Finance DepartmentProcurement of Goods and Services
Purchasing manages the expenditures of all college funds to achieve the maximum value per dollar spent, consistent with applicable law, regulations, policies and procedures. Waubonsee Community College's purchasing procedures are consistent with the Illinois Public Community College Act and represents the intentions and goals of its Board of Trustees.
A Purchase Order (PO) is required for all purchases. A purchase order must be issued prior to placing an order for all goods and/or services at the college. Please make sure your business has a purchase order before providing any goods or services. If your company provides goods or services without a purchase order, your company is at risk for doing business that has not been authorized by the college.
Opportunities Please go to our Bid/RFP/RFI Opportunities page for a complete list of requests for bids and proposals. This list includes open and closed projects for general business opportunities. All Bids, RFPs and RFIs are advertised in the Aurora Beacon News.
The Finance Department maintains the vendor information database and Vendors are encouraged to submit a Vendor Application Form, ACH Form and W-9 to Purchasing at email@example.com or by fax.
Payment of Invoices
Call Accounts Payable at (630) 466-7900, ext. 5737 or 6636 for questions regarding invoices and/or payment.The college’s terms are net 30 days and payment is made by check or direct deposit.
Invoices should be emailed to firstname.lastname@example.org. If you would like to receive direct deposit and you have not already submitted an ACH form, please complete and submit the ACH Payment Form to Accounts Payable at email@example.com or firstname.lastname@example.org.
Information on the Business Enterprise Program
In compliance with the State of Illinois Business Enterprise Program (BEP) for Minorities, Females, and Persons with Disabilities Act 30 ILCS 575/0.01, et seq., Waubonsee Community College is committed to implementing a Business Enterprise Program Participation Plan to ensure that Minority Business Enterprises (MBE), Women Business Enterprises (WBE) and Disadvantaged Business Enterprises (DBE) have opportunities to participate on the college’s contracts for commodities, professional services and technology equipment and services. Additional information on the BEP program and becoming a certified vendor can be found on the Illinois Department of Central Management Services website.
All deliveries must process through the college's Receiving Department at the Sugar Grove campus, or be coordinated with the Receiving Department if delivery is to another location. The Vendor is responsible for contacting the Receiving Department to schedule delivery.
Vendors are required to maintain adequate insurance to protect themselves and the college from claims for damages or personal injury. A Vendor providing a commodity or service on any Waubonsee Community College campus must provide a certificate of insurance identifying Waubonsee Community College as additional insured.
Prevailing Wage / Certified Payroll for Public Works Construction Projects
In accordance with the board of trustees and the Illinois Prevailing Wage Act (ILCS Act 820, 130/0.01-12), contractors and subcontractors are required to pay laborers, workers and mechanics employed on PUBLIC WORKS construction projects no less than the general prevailing rate of wages (consisting of hourly cash wages plus fringe benefits) for work of a similar character in the county where the work is performed.
Contractor and/or subcontractor(s) shall submit certified payroll monthly in an electronic format to Waubonsee Community College throughout the duration of the project, and upon completion of the project.
Forms and Documents (pdf)
Ph: (630) 675-0170
Fax: (630) 466-3594
Monday - Friday
8 a.m. - 4 p.m.