Purchasing Office

Finance Department

Finance Department

Procurement of Goods and Services
Purchasing manages the expenditures of all college funds to achieve the maximum value per dollar spent, consistent with applicable law, regulations, policies and procedures. Waubonsee Community College's purchasing procedures are consistent with the Illinois Public Community College Act and represents the intentions and goals of its Board of Trustees. The colleges Standard Terms and Conditions are available for download.

A Purchase Order (PO) is required for all purchases. A purchase order must be issued prior to placing an order for all goods and/or services at the college. Please make sure your business has a purchase order before providing any goods or services. If your company provides goods or services without a purchase order, your company is at risk for doing business that has not been authorized by the college.

Bid/RFP/RFI Opportunities
Please go to our Bid/RFP/RFI Opportunities page for a complete list of requests for bids and proposals. This list includes open and closed projects for general business opportunities. All Bids, RFPs and RFIs are advertised in the Aurora Beacon News.

Surplus Information. College property that is deemed obsolete, unusable or no longer needed by the college will be classified as Surplus. Surplus property will be offered for sale at the 1st of each month to the public via GovDeals.com/Waubonsee and posted to the Purchasing Bids web page.

  • All items are offered for sale on an "as-is, where-is" basis with no warranty expressed or implied. Upon removal of the property, all sales are final.
  • Most items offered for sale are used and may contain defects not immediately detectable.  Bidders may inspect the property prior to bidding.  Inspection is by appointment only. See Surplus Pickup Information for additional instruction.
  • Payment must be made online through GovDeals. Payment in full is due not later than five (5) business days from the time and date of the Buyer's Certificate.

Vendor Information
The Finance Department maintains the vendor information database and Vendors are encouraged to submit a Vendor Application Form, ACH Form and W-9 to Purchasing at purchasing@waubonsee.edu or by FAX at 630-466-7228.

Payment of Invoices
Call Accounts Payable at (630) 466-7900, ext. 5737 or 6636 for questions regarding invoices and/or payment.The college’s terms are net 30 days and payment is made by check or direct deposit. 

Invoices should be emailed to accountspayable@waubonsee.edu. If you would like to receive direct deposit and you have not already submitted an ACH form, please complete and submit the ACH Payment Form to Accounts Payable at accountspayable@waubonsee.edu or purchasing@waubonsee.edu

Information on the Business Enterprise Program
In compliance with the State of Illinois Business Enterprise Program (BEP) for Minorities, Females, and Persons with Disabilities Act 30 ILCS 575/0.01, et seq., Waubonsee Community College is committed to implementing  a Business Enterprise Program Participation Plan to ensure that Minority Business Enterprises (MBE), Women Business Enterprises (WBE) and Disadvantaged Business Enterprises (DBE) have opportunities to participate on the college’s contracts for commodities, professional services and technology equipment and services. Additional information on the BEP program and becoming a certified vendor can be found on the Illinois Department of Central Management Services website.

All deliveries must process through the college's Receiving Department at the Sugar Grove campus, or be coordinated with the Receiving Department if delivery is to another location. The Vendor is responsible for contacting the Receiving Department to schedule delivery.

Insurance Requirements
Vendors are required to maintain adequate insurance to protect themselves and the college from claims for damages or personal injury. A Vendor providing a commodity or service on any Waubonsee Community College campus must provide a certificate of insurance identifying Waubonsee Community College as additional insured.

Prevailing Wage / Certified Payroll for Public Works Construction Projects
In accordance with the board of trustees and the Illinois Prevailing Wage Act (ILCS Act 820, 130/0.01-12), contractors and subcontractors are required to pay laborers, workers and mechanics employed on PUBLIC WORKS construction projects no less than the general prevailing rate of wages (consisting of hourly cash wages plus fringe benefits) for work of a similar character in the county where the work is performed.

Contractor and/or subcontractor(s) shall submit certified payroll monthly in an electronic format to Waubonsee Community College throughout the duration of the project, and upon completion of the project.

Contact Info

Purchasing Office
Sugar Grove Campus
Dickson Center 259

(630) 466-7900, ext. 2910 or 2306
Fax: (630) 466-7228

Monday - Friday
8 a.m. - 4:30 p.m.

Additional Resources

Receiving Department
Campus Operations
Ph: (630) 675-0170
Fax: (630) 466-3594

Monday - Friday
8 a.m. - 4 p.m.