As part of its accreditation process, Waubonsee is constantly working on three to four AQIP Action Projects. These projects help the institution and serve as examples of continuous quality improvement.
Establishing a Culture of Data-Informed Decision Making: The goals of the Establishing a Culture of Data-Informed Decision Making Action Project are: 1) developing mechanisms to “push” data to college stakeholders, rather than waiting for ad-hoc requests; 2) providing enhanced analysis and discussion of data; 3) promoting data literacy and developing a method for data to be integrated into decision making processes at all levels of the institution; and 4) promoting a culture of scientific literacy to ensure the data results in actionable decisions. The project will be led by the Institutional Effectiveness Office and will impact all departments at the college. This project was initiated 8/23/16 with a target completion date of 6/30/2017.
Facilities Renovation and Space Utilization: The college’s next iteration of the Comprehensive College Master Plan will be developed in conjunction with a best-use-of-space analysis. Facilities usage and space utilization will focus on the college’s mission and take into consideration academic and workforce demographics and regional partnerships. The master plan will incorporate space realignment, reconfiguration and demolition, infrastructure analysis, current and future capital projects, consideration of emergency efficiency and sustainability. A space reallocation priority list will be developed and result in recommendations for institutional action during the FY2018 budget process. Auxiliary to the master plan, a documented process to guide on-going, routine space allocation requests will be created. The project will affect all campus locations. This project was initiated 8/23/16 with a target completion date of 6/30/2017.
Student/Key Stakeholder Complaint/Concern Process: It is the goal of Waubonsee Community College to provide an environment for the growth of and development of all students and community members where disagreements can be discussed and resolved in a professional manner. It is also a goal of Waubonsee Community College to continuously improve our processes and procedures. While there are formal ways that students and community members can address concerns related to sexual harassment, financial aid, grades and conduct, there exists no formal centralized way to address concerns outside of the realms listed above. Usually, those concerns make their way to the Office of the President where there is a formal procedure for investigating and responding. Information regarding concerns addressed here are collected, themes are noted, and processes have changed. The goal of this project will be to create a more centralized, inclusive approach to gathering and acknowledging student and community member complaints/concerns and to better articulate how results of this information may or may not result in organizational change. This project was initiated 8/23/16 with a target completion date of 6/30/2017.
While the following Action Projects were formally retired, each initiative has been institutionalized and continues to serve as a vibrant part of the college’s culture.
Transformative Assessment - Developing a Culture of Inquiry: The goal of the Transformative Assessment AQIP Action Project is to define institutional processes and expectations for measuring student success at the course, program and institutional levels. This Action Project will facilitate systematic planning and will include, but not be limited to, the development of an institutional outcomes assessment framework that builds on the college’s TOP MEASURE model and provides consistent language that defines outcomes at the course, program and institutional levels; a method for defining course and program outcomes; the development of relevant and meaningful assessment tools; the utilization of data for improvement; and the development of a communications model to ensure that all college stakeholders understand this continuous quality improvement process. The Transformative Assessment AQIP Action Project will be guided by the college’s Strategic Planning Framework (vision; mission; values; strategic goals and measures of success; and annual unit goals and objectives) and will be informed by the college’s Strategic Support Plans. This Project was an active AQIP Action Project 7/1/2014-6/30/16.
Contract Compliance and Approval Process: The goal of the Contract Compliance and Approval Process Action Project is to develop a centralized systematic process to track all college contracts whether implied, verbal or written. Guidelines will also be created that specify contract language and signature authorization. The AQIP Action Project will be guided by the college's Strategic Planning Framework (vision, values, mission, strategic goals, and Strategic Support Plans). This Project was an active AQIP Action Project 11/18/2013-6/30/16.
LEAD Initiative on Civic Learning and Democratic Engagement: The goal of the LEAD Initiative on Civic Learning and Democratic Engagement Action Project is to develop a centralized function to facilitate and focus on engaging more students in civic learning and democratic engagement opportunities. The function will integrate civic learning and democratic engagement across the institution. A special focus of this initiative will be to provide increased access and opportunity for underserved student populations to engage in civic learning experiences. The AQIP Action Project will be guided by the college's Strategic Planning Framework (vision, values, mission, strategic goals, and Strategic Support Plans). This Project was an active AQIP Action Project 11/1/2013-6/30/16.
PRIDE — Progress and Innovation in Developmental Education: The goal of the PRIDE AQIP Action Project is to make comprehensive and holistic changes to broaden student access, impact student retention, and expedite student success. These efforts include improvements in the following areas: placement and assessment, developmental coursework, and learning assistance. New, impactful programs, including Supplemental Instruction, will be developed. Additional process improvement goals include enhanced use of tutoring space, improved and expanded data tracking and analysis, and collaboration via establishment of a regional developmental education summit. The final goal of the project is to seek best practice recognition by applying for National Association of Developmental Education (NADE) certification. This Project was initiated 7/1/2013 with a target completion date of 5/31/2016.
Data Stewardship: The goal of the Data Stewardship AQIP Action Project is to streamline and centralize data request, collection, analysis and dissemination processes throughout the college. This AQIP Action Project will facilitate systematic, data-informed planning and will include, but not be limited to, the centralization of data storage and requests; evaluation and adjustment of current systems used to access and analyze data; review and development (where appropriate) of guidelines and procedures for internal and external research requests; and development of a system of data governance, definition and security procedures. An institutional data warehouse will be developed to provide broad access to agile business intelligence in order to advance an institutional culture of evidence and encourage data-informed decision-making. The Data Stewardship AQIP Action Project will be guided by the college's Strategic Planning Framework (vision; values; mission; strategic and supporting goals, and Major Support Plans) and annual unit goals and objectives. This Project was an active AQIP Action Project 07/01/2011-06/30/2014.
B3: Building a Better Budget: The goal of the B3 AQIP Action Project is to visually and substantively improve Waubonsee's annual budget document by expanding content and improving usability. Waubonsee's annual budget document will undergo extensive revisions including the addition of comparative historical and projected data as well as formatting changes. Budget document standards outlined by the Government Finance Officers Association (GFOA) will be used to guide the revisions with the objective of submitting the revised annual budget document for consideration for the GFOA's Distinguished Budget Presentation Award. This Project was an active AQIP Action Project 07/01/2011-11/18/2013.
Foundations of Excellence® — First-Year and Transfer Self-Studies: The goal of the Foundations of Excellence® AQIP Action Project is to create an institutional plan for improving student learning by measuring the success of institutional programs and services that promote success during two critical points - the first year and the transfer experience. This Action Project will enable Waubonsee to develop benchmarks for student learning and success that will guide decision making and actions throughout the college experience. This process will contribute to the continued assessment and alignment of institutional mission, goals, and intended outcomes. The AQIP Action Project will be guided by the well-established Foundations of Excellence® process and the college's Strategic Planning Framework (vision, values, mission, strategic goals, and Strategic Support Plans). This Project was an active AQIP Action Project 08/17/2011-10/31/2013.
Project Graduation: The Project Graduation Initiative is focused on encouraging current and former Waubonsee students to pursue completion of an associate degree and/or certificate. It will include, but not be limited to, the evaluation of existing curricula; implementation of college services that support certificate/degree completion; review of college processes; development of a communication plan; increased student retention efforts; and expansion of student access to courses. The Action Project will be guided by the college's Strategic Planning Framework (vision; mission; values; strategic goals and objectives; and annual unit goals and objectives) and will be informed by the college's Major Support Plans. This Project was an active AQIP Action Project 01/01/2011-06/30/2013.
Information Security: The goal of the Information Security Action Project is to develop and implement a comprehensive Information Security Plan for the college. This Action Project will facilitate systematic planning and include, but not be limited to, the creation of systems and processes for safeguarding information, training for college employees and students; and adoption of a Board of Trustees policy on information security. This Project was an active AQIP Action Project 07/01/2010-06/30/2011.
Quality Plan — A Quality Infrastructure for Planning, Support and Accountability: The goal of this project is to create and implement a comprehensive Quality Plan that improves the college's quality infrastructure in a manner that enhances planning, support and accountability. The Quality Plan will incorporate the college's Strategic Planning Framework (vision; mission; values; strategic goals and objectives; and annual unit goals and objectives) and will improve the college's Major Support Plan Framework, aligning key quality indicators and quality measures with the college's major support functions. The Quality Plan will facilitate systematic planning, execution, assessment, analysis and reporting of the college's quality improvement and operational processes, producing fundamental decisions and actions that will shape and guide the college's long-term and short-term strategies. This Project was an active AQIP Action Project 07/01/2008-06/30/2011.
College Readiness — Creating Linkages between High School and College: The goal of the College Readiness project is to build on the partnerships the college has with our district high schools to explore solutions to increase students' level of preparation for college. This project will strengthen and align curricular, instructional and matriculation processes and utilize ACT and PSAE scores, as well as data from course and program outcomes assessment, in order to provide a complete picture of student needs. This Project was an active AQIP Action Project 06/01/2008-12/31/2010.
Emergency Preparedness and Safety: The goal of the Emergency Preparedness and Safety initiative is to develop a comprehensive, standardized system to guide college emergency preparation, assessment, management and response. Developed policies, procedures and systems will address campus needs and be developed in collaboration with local, state and federal community and government organizations. Policies, procedures and systems will establish a coherent, systematic approach to addressing health, safety and environmental emergencies with the objective of ensuring the facilitation of a safe and secure learning environment for college faculty, staff, students and community members. This Project was an active AQIP Action Project 01/01/2008-06/30/2010.
The Outcomes Project: Improving the Process of Assessing Student Outcomes: A recipient of the Illinois Community College Board’s Award for Excellence in Teaching and Learning, The Outcomes Program (TOP) aims to improve the process of assessing student outcomes in a manner that advances the teaching and learning process, increases accountability to and by the college’s stakeholders, and creates a culture where outcomes assessment is an ongoing process that is recognized and valued by the entire college learning community. Some of the processes targeted by TOP have included general outcomes assessment, program review and administrative unit goal and goal accomplishment reporting. This project was featured as an Innovative Practice on AQIP's website. This Project was an active AQIP Action Project 01/01/2005-06/30/2008.
Learning First! Cultivating a Learner-Centered Environment through Continuous Improvement: The goal of the Learning First! initiative is to strengthen and foster the development of programs and services that support the college’s learning-centered focus and ultimately improve student learning. Cross-functional teams, comprised of faculty, staff and administrators from across the institution, have guided the enhancement of learner services and student development, faculty and staff development, assessment, learning content and options and learning resources. This project was featured as an Innovative Practice on AQIP's website. This Project was an active AQIP Action Project 05/01/2004-05/31/2008.
Administrative Systems Implementation Project: The goal of the Administrative Systems Implementation Project (ASIP) is to provide a quality environment for the institution to administratively process each student’s admission, registration, financial aid, student records and financial records while providing streamlined methods to assess, monitor, plan for and report on the impact of resource allocation, program outcomes and future institutional needs. This project was featured as an Innovative Practice on AQIP's website. This Project was an active AQIP Action Project 05/01/2004-12/31/2007.